Under the general supervision and direction of the Director-Foster Youth and Homeless Education and the Coordinator of Instructional Leadership, performs a variety of clerical and technical duties including maintenance of the Foster Focus Data and Promis Student Information systems as well as coordinates, troubleshoots, trains, and supports activities related to school information systems such as the California Longitudinal Pupil Achievement Data System (CALPADS). This is an 11 month position.
Examples of Duties
Gather necessary and required academic and educationally related information such as attendance, discipline records, grades, academic performance, Special Education (SPED) and 504 status for foster and homeless students from educational agencies;maintain the Foster Focus Data System; work in collaboration with educational representatives at DHHS, Probation, regional and district foster youth education liaisons and CALPADS representatives to obtain all required educational and behavioral information; develop and maintain accurate lists of all foster youth/homeless youth(county wide) to include pre-school, K-12, and post-secondary students; provide relevant and required educational data and reports as requested for both foster youth and homeless students; assist in the preparation of required reports for California Department of Education and the Courts; assist the Director and other staff with the development and preparation of foster and homeless youth education trainings and public presentations; provide general support for the Foster/Homeless Youth Education Services Program; work with the Director and district representatives to assist with the development of HCOE Local Control Accountability Plan (LCAP) and district LCAPs; and provide general office support for the Foster/Homeless Youth Education Services Director. Additional examples of duties include researching CALPADS requirements, assessing training needs of users, development and scheduling of training workshops, and providing advisement, training and support for district users of CALPADS.
Education and Experience
Graduation from high school and demonstration of basic competence and not less than three years of progressively responsible secretarial or clerical experience including navigating data systems; AA/AS degree completion is preferred. Experience working within an educational setting and knowledge of CALPADS and awareness of student information systems are highly desirable but not required. Applicants must possess a valid CA driver’s license and have current auto insurance as per HCOE Board Policy 3541.3.
- Modern office technology, procedures and equipment;
- Computer equipment software used in data entry, spreadsheets and report preparation (e.g. EXCEL);
- Design and format of reports extracted from database systems;
- Educational systems, policies and procedures
- Interpersonal skills using tact, patience and courtesy;
- Troubleshooting and diagnostic techniques for identifying and resolving database and reporting errors; and
- Standard English Usage, spelling, grammar and punctuation, Phone etiquette, multi-line techniques and procedures.
- Create, update and maintain accurate statistical files and records;
- Work both independently and cooperatively with others ;
- Respond promptly to requests, provide needed information, assistance, training, materials and resources;
- Compose professional letters, email, and other documents using proper spelling and English grammar;
- Read and comprehend detailed wording such as contracts, spreadsheets and instructions;
- Establish and maintain a highly organized work environment and filing systems;
- Perform work with a high degree of accuracy;
- Communicate with the public, district and agency personnel with courtesy and confidentiality via phone , computer and in person;
- Respond to various inquiries;
- Follow established procedures and create more efficient procedures where needed;
- Utilize various office equipment, software programs and technologies;
- Test and evaluate software applications;
- Train and assist others in the use and functions of assigned software;
- Follow oral and written directions and be highly organized;
(Consideration will be given to reasonable accommodation for the following physical requirements.)
- Sufficient vision to read printed materials;
- Sufficient hearing to conduct in-person and phone conversations;
- Sufficient mobility to move about the county office and other sites as may be required;
- Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation distance, on the phone, and to address groups of varying sizes;
- Physical and emotional stamina to cope with sometimes stressful situations and conditions; and
- Drive an automobile and transport equipment and documents;
- Sit for long periods in a typing position.
Range 37 | Personnel Commission approved: 06/12/2018