Pursuant to Public Contract Code section 20118.2, the Humboldt County Office of Education (“County Office”) requests proposals for a Student Information System (“System”).

Respondents must email or hand-deliver their Proposal to:

Humboldt County Office of Education
Attn: Michael Davies Hughes
901 Myrtle Ave
Eureka, CA 95501
superintendent@hcoe.org

Proposals shall be received by the County Office no later than September 30^th, 2022 at 3 pm.

A copy of the Request for Proposals (“RFP”) is available on the County Office’s website: https://hcoe.org/bids/

All questions must be submitted in writing to Michael Davies-Hughes at Superintendent@HCOE.org

The last day to submit all questions will be September 26^th 2022. Questions submitted and answers will be available on the County Office’s website, beginning on September 28^th, 2022.

The County Office reserves the right to accept or reject any and all proposals, to waive any irregularties in the proposals, and to award any, all, or none of this RFP.

Download RFP Bid Reference Form

Answers to Submitted Questions

Below are some questions HCOE received during the submission period, with their answers.
Question list updated Sept. 29, 2022, 9:17 a.m.

1. What is the student enrollment that will be covered by the contract resulting from this RFP?
   560 students across three schools located at 18-20 school sites.
2. The RFP mentions a reference form that we were not able to find in the initial documents. Can the Office of Education provide that form to us?
   Yes, the Bid Reference Form is now available here.
3. Would the Humboldt County Office of Education (“County Office”) please clarify whether it is working to become a service agency providing central site support for multiple districts in the county? If so, how many districts would be licensing the new system under that support agreement, and what is the enrollment count of each of those districts?
   HCOE  endeavors to secure a contract for internally operated programs that would be live by July 1, 2023 due to the contract with our current SIS provider. While this RFP is for internal programs, HCOE is working with other districts to explore an even larger consortium.  These are two separate actions, even though they may combined should districts determine that the SIS that the county chooses would also fit their needs.
4. How many districts would the County Office expect to bring live by July 1, 2023?
   HCOE is the only district expected to be live by July 1, 2023 at this time.
5. If all districts are expected to be live on the new system by July 1, 2023, would the County Office consider an alternate implementation timeframe which would be planned in such a way so the County Office and 1 to 2 districts would be brought live by July 2023, and the remaining districts in 2024?
   This question is not able to be answered at this time as this RFP is for the HCOE programs only.

Notice is hereby given that the Governing Board of the Humboldt County Office of Education (“HCOE”), of the County of Humboldt, State of California, will receive sealed bids for the Community School Fence Project (“CSFP”) up to, but not later than, September 23rd, 2022 at 3:00 pm, and will thereafter publicly open and read aloud the bids.  All bids shall be received at the Humboldt County Office of Education in Eureka, California.

Scope of Project

Humboldt County Office of Education is looking for the installation of a classic press-point ornamental fence.

The fence requested would be approximately 230 ft including a gate with approximately 86 ft being 6’ tall and 140 ft being 5’ tall.

All installation costs should be included in the quote.   Prevailing wage is required for this project.

Download RFP

Notice is hereby given that the Governing Board of the Humboldt County Office of Education(“HCOE”), of the County of Humboldt, State of California, will receive sealed bids for the Community School Basketball Project (“CSBP”) up to, but not later than, 3 p.m., on September 23^rd , 2022, and will thereafter publicly open and read aloud the bids. All bids shall be received at the Humboldt County Office of Education in Eureka, California.

Scope of Project

Humboldt County Office of Education is looking to have installed a 36’ x 30’ court/pad of 4”-5” thick concrete slab for use as a basketball court.

All installation costs should be included in the quote. Prevailing wage is required for this project.

Download RFP

• Award Notice to Vendors
• Memo to Co-Op Members
• Order Form