Job Summary

Under the supervision of the assigned manager, the Payroll Analyst position performs data processing and field-specific analysis for the county office, school districts and/or charter schools. This position may also provide technical assistance and support in field-specific data processing to school districts and/or County Office of Education staff.

Distinguishing Characteristics

This is an advanced-level position which requires independent analysis and decision-making.  An analyst provides support and service to HCOE programs, local school districts and charter schools.  They analyze various types of data sets including fiscal and demographic.  An analyst also reviews data sets provided by Federal and State agencies, HCOE programs, local school districts and/or charter schools utilizing applicable laws, policies and procedures. Additionally, analysts assist others with compiling data and providing guidance to internal and external partners.

Essential Duties:

• Performs analysis functions for payroll processing and accounting for county-wide payroll; identifies discrepancies, makes adjustments and resolves problems;
• Analyzes payroll processes for compliance on payroll retirement rules, payroll tax liability, state and federal regulations, education and labor code, policies and procedures related to LEA payroll reporting and processing;
• Analyzes TSA’s, payroll vendors, OASDI, MEDI and SDI on each payroll run;
• Reconciles and remits payment to third-party TSA administrator;
• Provides technical assistance and training to the school districts, charter schools and HCOE staff on applicable payroll and accounting functions;
• Participates in the creation and update of operating, instruction and procedural manuals;
• Establishes procedures for timely and accurate payments of quarterly payroll taxes and government reporting;
• Participates in in-service training and workshops;
• Establishes and maintains TSA vendor list for all school districts and county offices; ensures compliance of districts and vendors with 403b and 457b state and federal laws and regulations;
• Prepares and balances various payroll & payroll labor reports to ensure proper reporting for annual and quarterly state and federal statutory taxes;
• Prepares and balances all necessary payroll labor reports as required for submission to various state and federal government agencies, as necessary;
• Balances payroll tax and TSA accounts, research discrepancies and works with LEA’s to resolve;
• Investigates, analyzes and responds to notices and reports from various regulatory, tax and pensioning agencies regarding account discrepancies; performs complex research to correct discrepancies;
• Provides backup and support for Payroll Auditor.

Employment Standards:

Knowledge of –

• Payroll processing, accounting and administration
• Applications of computers, software and data processing to accounting and payroll
• Accounting principles and procedures
• Payroll standards and policies
• Bargaining agreements
• Oral and written communication
• Department operations and policies
• Principles and practices of training and providing work direction
• Specialized payroll, tax and account analysis report preparation and statistical record-keeping techniques
• Payroll processes for tax withholding, voluntary deductions, garnishments and supplemental insurance
• Operation of a computer and assigned software

Ability to –

• Perform highly responsible and technical accounting, audit and fiscal record management and reporting functions
• Analyze financial data to detect and correct errors
• Make recommendations regarding improved procedures, including training programs and technologies
• Audit the work prepared by other school personnel
• Follow written and oral instructions
• Perform complex projects independently and professionally
• Meet schedules and timelines
• Effectively present complex technical information to individuals, small and large groups
• Adjust to changing work demands, including but not limited to changes in procedures, technologies and fluctuations in workflow
• Communicate effectively orally and in writing, in both one-on-one and large group settings
• Establish and maintain cooperative and effective working relationships
• Guide the work of partnered department personnel
• Work with computerized accounting and data storage and retrieval systems
• Communicate effectively with, and offer technical assistance in specified areas to, district and other management personnel

Minimum Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Accounting, or a related field and three (3) years of equivalent related experience, or
• Four (4) years related experience with increasing responsibility

Preferred Qualifications

• Experience working in a school district or county office of education.

Working Conditions

With or without accommodation, this position includes prolonged periods of standing or sitting, frequent walking, and occasional bending, stooping, and reaching. The employee must be able to lift, push, and pull objects up to 30 pounds. Visual and auditory abilities are required to perform essential job functions. Must be able to operate computer and other office equipment.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Other requirements as appropriate for the job responsibilities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

SALARY: Range 18 on the adopted salary scale for classified employees.

Updated: June 2025