Humboldt County Office of Education: Program Manager-Systems Support and Community Schools

Notice: In July 2022 HCOE classified job descriptions were re-classified. We are working to get the classifications changed on individual job descriptions. A PDF mapping these changes can be found here. For questions please contact the HCOE Personnel Office at (707) 445-7039.

HCOE Job Description

Program Manager-Systems Support and Community Schools

Position Summary

The Systems Support and Community Schools Program Manager provides needs assessment, planning and technical assistance services to support LEA staff in improving student outcomes. Planning support includes a focus on building educator capacity in developing and monitoring a district and site level Community Schools plan, the Local Control and Accountability Plan (LCAP) and the School Plan for Student Achievement (SPSA).

Distinguishing Characteristics

Individuals who serve as Program Manager provide services in the office as well as in various sites throughout the county, sometimes serving multiple sites in a single workday. Public speaking skills, group problem solving and leadership ability, the ability to communicate effectively in writing, the capacity to maintain personal demeanor during periods of peak work flow and perform efficiently within restricted timeframes are critical factors for success in this position.

Supervision Received and Exercised

This position is under the supervision of the Department Manager.

Examples of Duties and Responsibilities (Examples of Essential Job Functions)

  • Supports the LEA team through developing and implementing Local Control and Accountability Plans (LCAP), School Plans for Student Achievement (SPSA) and other required plans.
  • Conducts annual William’s Act compliance site visits.
  • Supports the department’s director in the development and management of the county office sponsored Co-Op for state and federal categorical programs.
  • Serves as a resource to LEA personnel on the best uses of data for systems analysis and decision making.
  • Actively engages in an ongoing program of professional development to maintain and improve management skills and leadership abilities.
  • Develops and facilitates professional learning opportunities for LEA personnel related to the community school’s initiative and other areas identified by local administrators and educators.
  • Coordinates and leads systems analysis using needs assessments tools that include educational partner input, data analysis and root cause investigations.
  • Participates in appropriate regional and statewide professional meetings.
  • Recommends new procedures and changes in existing procedures governing the implementation and management of the department.
  • Performs other duties as required.

Qualifications (aka Employment Standards)

Knowledge of:

  • Processes to support systems analysis and improvement, including asset mapping, needs assessment and development of improvement plans (e.g. Driver Diagram).
  • California Community Schools Partnership Program.
  • Local Control and Accountability Plan requirements.
  • Multi-Tiered System of Support (MTSS).

Ability to:

  • Work across departments to align initiatives/projects to the community school’s initiative (e.g., LCAP, health/wellness, SEL, ed services, expanded learning, student services, county-operated programs, etc.).
  • Develop strong relationships.
  • Build interpersonal and networking opportunities.
  • Demonstrate competence in communicating effectively with professional staff and representatives of other local and state agencies in both written and oral form.
  • Demonstrate strong organizational, communication and human relations skills, including group problem solving processes.
  • Demonstrate competence in researching educational code, policy and briefs to identify critical information and clearly articulate information to educational leaders.
  • Determine evidence-based interventions and monitoring effectiveness.

Education and Experience

  • Possess an appropriate California Administrative credential.
  • Possess at least seven (7) years successful teaching and/or staff development experience, preferably in multiple grade levels and/or school settings.

Working Conditions (Work Environment)

Individuals who serve as management personnel must be willing to modify days/hours and to work additional days/hours on occasion, with appropriate compensation, and be willing to travel using own transportation with mileage reimbursed, or HCOE fleet vehicle, as the job may require.

Environmental Elements

The majority of work is done indoors in a climate-controlled office, with occasional travel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • The position requires ordinary ambulatory ability to retrieve work materials, intermittent walking, standing, stooping and carrying and lifting of light- to medium-weight materials (under 30 pounds).
  • Requires hand-eye-arm-finger dexterity to use a personal computer keyboard, ten-key and other common office equipment.
  • Requires speaking and hearing ability sufficient to hear over the phone and carry on complex conversations.
  • Visual acuity sufficient to read manuals, video display screens and other related material and work at a computer screen frequently and throughout the day.

Other Requirements

  • Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
  • TB testing and/or risk assessment will be required upon employment.
  • Must pass a pre-employment physical (if applicable).
  • May be required to obtain first aid and CPR certificates within the first 6 to 12 months of employment.
  • May be required to drive with or without students; some positions may require a California driver’s license, proof of insurance and possible participation in the DMV PUll Notice Program once employed.

Schedule B/Class 2

Administration Office

Natalie Carrigan
Executive Assistant to the Superintendent
707-445-7022

Press Inquiries

Natalie Carrigan
Executive Assistant to the Superintendent
707-445-7022

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