Under immediate supervision of the Glen Paul Principal, to obtain monthly enrollment and attendance from the Glen Paul instructors and enter data in preparation for state reporting and program reimbursements; obtain special education pupil count data from all the local educational agencies to submit the collected data to California Department of Education, prepare required state reports; maintain auditable records; maintain inventory and distribute all Low Incidence equipment; act as a receptionist for the Glen Paul School; and perform related work as required. This is a twelve month position.
Examples of Duties
- Maintain and input HCOE special education pupil count data;
- Maintain and input SELPA pupil count data;
- Work with Information Network Service personnel to adjust the pupil count software to comply with State required reporting;
- Maintain student enrollment and attendance for the Glen Paul School and the program reimbursement District of Residence list;
- Maintain the Low Incidence equipment inventory;
- Monitor repair and maintenance of all Low Incidence equipment;
- Prepare purchase requisitions for all Low Incidence equipment;
- Maintain the lunch reporting accounting and submit the required state reports;
- Assist with preparation of the new student packets and the maintenance of the student Blue Books;
- Be responsible for compiling the students’ records for transferring students;
- Purge the student records when needed;
- Serve as a receptionist and office back-up in clerical area;
- Assist in preparation of inservice materials for the SELPA.
Education and Experience
- Demonstration of basic competency equivalent to graduation from high school and possess at least two years of detailed clerical and accounting experience.
- Methods, practices and terminology used in attendance and statistical clerical work;
- Computer equipment software used in data entry and reporting preparation (e.g., EXCEL);
- Modern office terminology, procedures and equipment;
- Telephone etiquette, multi-line techniques and procedures.
- Create, update and maintain accurate statistical files and records;
- Key and compose letters;
- Spell and use proper English grammar;
- Perform work with a high degree of accuracy;
- Communicate with the public with tact and courtesy;
- Respond to various inquiries;
- Follow established procedures and create more efficient procedures where needed;
- Learn to operate various office equipment;
- Follow oral and written directions and be highly organized;
- Work cooperatively with others;
- Accurately key not less than 50 words per minute;
- Accurately and efficiently input data;
- Read and comprehend fine print such as contracts, spreadsheets and texts.
Range 29 | Personnel Commission Approved: 12/14/2004