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Humboldt County Office of Education: Senior Division Account Technician

HCOE Job Description

Senior Division Account Technician

Job Summary

Under general supervision of the Assistant Superintendent for Student Programs,to lead and/or to perform a variety of complex technical accounting work involved in developing and monitoring a variety of financial and statistical records,with particular emphasis on the special education related programs and services conducted under the auspices of the Humboldt-Del Norte Special Education Local Plan Area (SELPA) and provided on behalf of local school districts and the county office of education;and to do related work as required.

Examples of Duties

Carries responsibility for the development, monitoring, adjusting and closing of numerous division program budgets; develops and maintains accurate formula-driven worksheets to efficiently fulfill the reporting needs of various state and federal resources; calculates the annual allocation of staff days to local districts in school health, psychology and other pupil service areas; develops, monitors and finalizes financial reports for the SELPA Policy Council and serves as the fiscal agent for the SELPA; gathers, checks, posts, extends, balances and tabulates data to determine program reimbursement levels for all SELPA members and coordinates this activity with appropriate Business Services Division personnel; reviews, coordinates and periodically audits financial data and/or transactions prepared by other Student Programs and Services Division support staff; prepares monthly, quarterly, semiannual and annual reports as required; maintains files in accordance with state and/or federal auditing requirements; reviews and corrects pertinent source documents, records, worksheets, and reports to insure accuracy and compliance with legal requirements; may assign, train or lead other personnel; provides information to and seeks information from other county office employees, school, district personnel, state, federal and county representatives, vendors, and the public; effectively utilizes a wide range of current office technologies and maintains competency to assure integration of emerging technologies; performs related work as assigned.

Education Standards

Education and Experience

Graduation from high school or comparable demonstration of basic competence and a minimum of four years of experience in keeping or working with fiscal records, including not less than one year of performing increasingly responsible accounting and record keeping.

Knowledge of:

  • Accounting principles and practices;
  • Laws and regulations pertaining to specific duties;
  • The methods, practices and terminology used in manual, semi-automated, and automated fiscal record keeping or bookkeeping;
  • Office practices, methods and procedures;
  • Computer data base accounting systems and electronic spreadsheet applications;
  • Effective training techniques.

Ability to:

  • Prepare, process and verify alpha and numeric information rapidly and accurately at an acceptable standard of efficiency and to meet assigned timelines;
  • Analyze information and statistics and prepare reports, specifications, and correspondence;
  • Operate varied office equipment with ease and efficiency;
  • Follow written and oral instructions;
  • Work with little direct supervision and maintain high productivity;
  • Develop recommendations for improved division operations;
  • Prepare, organize and maintain comprehensive records and files;
  • Present complex and/or technical information to individuals, small and large groups effectively;
  • Communicate effectively orally and in writing;
  • Establish and maintain effective working relationships with those contacted in the performance of duties;
  • Lead the work of assigned department personnel;
  • Read well enough to read fine print;
  • Communicate effectively via telephone, computer modem and in person;
  • Physically manipulate bulky and heavy files as may be required.

Range 40 | Personnel Commission Approved 09-12-06

File: Job Descriptions/Senior Division Account Technician 2006

Personnel Director

Stephanie Jackson | Coordinator of Personnel Services
445-7039 | sjackson@hcoe.org

Administration Office

Janine Melanson | Administrative Assistant III
445-7031 | jmelanson@hcoe.org

Jemima West | Administrative Assistant II
707-445-7030 | jwest@hcoe.org

Press Inquiries

Jenny Bowen | Director of Communications
445-7767 | jbowen@hcoe.org