Job Summary

Under the supervision of the assigned manager, the Human Resources Advisor provides leadership, advice, and support to Humboldt County Office of Education (HCOE) direct service school district personnel regarding field-related matters which may include compliance issues and interpretation of various governmental codes within their assigned department. Ensures that overall policies and practices are followed.  This position may also lead or co-lead applicable focused training for all Humboldt County districts and charter schools.

Distinguishing Characteristics

An Advisor is the highest level of classified work providing leadership to HCOE and District personnel.  The Advisor is responsible for creating and overseeing processes at the district level and provides leadership, advice, and support to HCOE staff and LEAs/Districts. This position works under minimal supervision.

Essential Duties:

• Ensures recruitment efforts are consistent, effective and efficient and follow established HCOE policies.
• Posts and advertises job vacancies as appropriate.
• Conducts initial screening of applicants for classified positions.
• Administers and analyzes leave benefits, workers’ compensation and statistical and demographic reporting and analysis.
• As part of a team, maintains an efficient system for personnel records including control and storage of documents and files, conversion of files to support computer-aided retrieval and day-to-day record maintenance; periodically reviews records for completeness and compliance according to HCOE and LEA’s established checklists.
• Assists in verification of accuracy of HR transactions in human resources information system.
• Conducts research and provides information to staff in the following areas: compensation, classification, employee demographics, and other HR-related topics.
• May guide and assist human resources personnel at school districts within the county on an as-needed basis.
• Assists HR Director in the creation of queries to select and compile information from the HR system as needed including internal and external records requests.
• Ensure assigned mandated reports are completed and distributed to appropriate governmental agencies or personnel, according to established timelines and procedures.
• Completes employment verifications for current and past employees.
• Assists with training for HCOE staff regarding HR topics and processes.
• Assists with HCOE compliance and implementation regarding new laws, policies, and requirements.

Employment Standards:

Knowledge of:

• General HR practices, fair employment practices, and laws regarding leaves and workers compensation.
• Comprehending and composing a variety of documents.
• Facilitating group discussions and analyzing situations to define issues and draw conclusions.
• In-depth knowledge of human resources information systems.
• Applications of computers, software and data processing.
• Oral and written communication
• Department operations and policies
• Operation of a computer and assigned software
• Creating and modifying electronic spreadsheets, pivot tables and related software.
• Reading technical information, composing a variety of documents, and facilitating group discussion and/or training.
• Analyzing situations to define issues, draw conclusions, and propose solutions.
• General applicable governmental codes.
• Standard office practices, methods and procedures
• Data analysis and/or budget analysis.
• Proficiency in electronic spreadsheets, pivot tables, and related software.

Ability to:

• Operate standard office equipment using pertinent software applications.
• Perform assigned department procedures.
• Plan and manage projects.
• Prepare and maintain accurate records.
• Audit compliance reports
• Conduct departmental transactions.
• Work collaboratively and efficiently as part of a departmental team.
• Represent HCOE in the highest professional and ethical standards.
• Communicate effectively with others within the department, across HCOE and within Districts.
• Schedule activities, meetings, and/or events
• Gather, collate, and/or classify data
• Analyze data utilizing defined but different processes
• Work and communicate with a diversity of individuals and/or groups
• Work with data of varied types and/or purposes
• Problem solves, analyzes issues, and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate.
• Work effectively under time constraints
• Meet deadlines and schedules
• Setting priorities
• Work with detailed information
• Work under limited supervision

Minimum Qualifications

Education And Experience

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, Psychology, or a related field and four (4) years of equivalent related experience, or
• Five (5) years related experience with increasing responsibility

Preferred Experience

• Experience working in a school district or county office of education.

Working Conditions

With or without accommodation, this position includes prolonged periods of standing or sitting, frequent walking, and occasional bending, stooping, and reaching. The employee must be able to lift, push, and pull objects up to 30 pounds. Visual and auditory abilities are required to perform essential job functions.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Other requirements as appropriate for the job responsibilities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Salary: Range 20 on the adopted salary scale for classified employees.