Job Summary

Under the supervision of the Library Media Learning Specialist, the Library Associate assists in the operation of the Humboldt Educational Resource Center (HERC); responsible for the operation of the HERC when the Library Media Specialist is not present; demonstrates expertise in and primary responsibility for all areas of library technical services including online catalog and subscription systems accounts management, processing, and circulation of materials.

Distinguishing Characteristics

This is a 12-month position. Learning Support Services employees must be available to work varied hours and days, Monday through Saturday, depending upon department needs. Services do not include activities requiring possession of a valid California Library Media Services credential.

Examples Of Duties

• Uses current computer and internet-based library media information technologies to manage resources and assist patrons to select, check out, and utilize all types of HERC resources and suggests alternatives;
• Selects and circulates curriculum-related library materials requested by teachers by phone, email and in person; assists in the training of classified staff;
• Answers patron inquiries or makes appropriate referrals;
• Prepares purchase requisitions, inventories, checks invoices and maintains related financial and other records and reports;
• Processes, circulates and maintains classroom literature sets and book collections including e-books and e-resources;
• Identifies types of resources needed for collection development to support California Standards and curriculum;
• Recommends resources to delete from the collection;
• Invoices for damaged and lost materials;
• Assesses materials for repair or replacement
• Coordinates Learning Resources Display Center (LRDC) reservations, assistance, and organization;
• Manages digital library services subscriptions and databases; coordinates with school staff, troubleshooting access issues, and managing Single Sign-On (SSO) integrations to streamline authentication for students and teachers for digital services;
• Develops and maintains tutorials and guides for digital services, databases, and research tools;
• Maintains accurate records of access permissions and usage;
• Prepares regular reports of usage; assists with distributing and collecting library contracts with districts,
• Under the direction of the Library Media Specialist, assists in regularly posting content to the library catalog webpage and coordinating with IT for online services and updates to the HERC webpage;
• Facilitates training and instruction to enable patrons and staff to maximize the use of HERC resources;
• Maintains operation of HERC independently when other staff are absent; performs related work as requested;
• Provides support to HERC

Minimum Qualifications

Education and Experience

• Must possess the equivalent of a high school diploma and two years of progressively responsible clerical and web-based information and communication technologies experience, OR
• AA degree in a related field.

Employment Standards

Knowledge of:

• Proper oral and written English usage;
• Library procedures, terminology, and Dewey Decimal Classification system;
• Computer and web-based applications including word processing, spreadsheets, and databases;
• Computerized library media catalog/circulation systems.

Ability to:

• Work under general supervision;
• Communicate effectively both orally and in writing;
• Establish and maintain positive, collaborative, and cooperative working relationships with both staff and patrons, including communicating consistently with tact and courtesy from a customer service orientation;
• Operate computerized library media catalog/circulation systems, including input of data with a high level of accuracy and careful attention to detail;
• Instruct others in the use of computer and web-based technologies to access educational resources;
• Compile reports requested by Library Media Specialist;
• Assist in the training, of classified staff;
• Maintain confidentiality of work-related information;
• Adapt to changing work demands, adjust priorities, and meet deadlines.

Working Conditions

With or without accommodation, this position includes prolonged periods of standing or sitting, frequent walking, and occasional bending, stooping, and reaching. The employee must be able to lift, push, and pull objects up to 30 pounds. Visual and auditory abilities are required to perform essential job functions.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Other requirements as appropriate for the job responsibilities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

• Salary: Classified Hourly Range 4
• CSEA Approved 5/9/2025