Job Summary

Under immediate supervision of the Glen Paul Principal, to obtain monthly enrollment and attendance from the Glen Paul School Special Day Class (SDC) and enter data in preparation for state reporting and program reimbursements, obtain special education pupil count data from Glen Paul and Regional Special Day Classes, submit the collated data to California Department of Education and prepare required state reports,  act as a receptionist for the Glen Paul School and regional SDC’s and perform related work as required.

Examples of Duties

Input and maintain HCOE Special Education Data Systems (SEIS)/CALPADS Transactions; update and distribute forms and lists as needed; input, maintain and monitor special education pupil count data; provide special education pupil count reports to the Glen Paul Principal; prepare and submit the semi-yearly reports for special education to the California Department of Education; work with Information Network Service personnel to adjust the pupil count software to comply with State required reporting; develop and provide technical assistance for all the special day classes and instructors for student attendance and special education data systems (SEIS);  maintain the registry of the Free and Reduced Meal recipients for monthly state reporting and reimbursement, monitor breakfast and lunch program monies, prepare monthly deposit and deposit meal program money, prepare for yearly audits; assist with preparation of the new student packets and the maintenance of the student Blue Books; serve as a receptionist and office backup in clerical area; assist in preparation of in-service materials for special education.

Input, maintain and monitor CalPADS data for Glen Paul School.  Input and monitor student data system for Glen Paul and Regional SDC classes.

Employment Standards

Education and Experience

Graduation from high school or comparable demonstration of basic competence and not less than three years of progressively responsible secretarial experience; experience navigating data systems. Work in an education setting is desired, but not required.

Knowledge of:

• Methods, practices and terminology used in attendance and statistical clerical work;
• Computer equipment software used in data entry and report preparation (e.g. EXCEL);
• Modern office terminology, procedures and equipment;
• Telephone etiquette, multi-line techniques and procedures;
• Educational organization, policies and procedures.

Ability to:

• Create, update and maintain accurate statistical files and records;
• Work independently;
• Key and compose letters;
• Spell and use proper English grammar;
• Perform work with a high degree of accuracy;
• Communicate with the public with tact and courtesy;
• Respond to various inquiries;
• Follow established procedures and create more efficient procedures where needed;
• Learn to operate various office equipment;
• Follow oral and written directions and be highly organized;
• Work cooperatively with others;
• Accurately key not less than 50 words per minute;
• Accurately and efficiently input data;
• Read and comprehend fine print such as contracts, spreadsheets and texts;
• Communicate effectively via telephone, computer modem and in person.

Range 4 (Reclassified from Range 37) | Personnel Commission Approved: 4/19/2022