Position Summary

Serves as a funding, data and program analyst as part of the Career and College Resources (CCR) department.  Supports grant funded programs under the CCR department in acquiring funding, tracking funds, supporting reports and implementation of use of those funds.  Supports data tracking systems and internal processes.  Enables the establishment and maintenance of data systems that report to the College/Career Indicator (CCI) county-wide.

Distinguishing Characteristics

The Program Funding and Data Analyst position requires specialized and highly developed computer and data entry skills, enhanced by the knowledge of the terminology, practices and policies within career pathways and career technical education.  The position also requires a working knowledge of research and reporting formats for state reports and the ability to exercise considerable independent judgment, discretion and initiative in order act on the day to day tasks.  This job is distinguished by its administrative support expertise in data systems and reporting.  Activities may include, but are not limited to, site and administrative support, systems development and records maintenance.  Requires ability to design and implement office information systems, file and record administration and data storage and retrieval.

Supervision Received and Exercised

This position is under the supervision of, and evaluated by, the Director of Career and College Resources. This position does not directly evaluate other personnel, but it does provide support and oversight to timelines and requirements in which other staff members are engaged and the employee will need to have the ability to exercise functional leadership over other clerical staff and work processes.

Examples of Duties and Responsibilities

Duties and responsibilities may include, but are not limited to, the following:

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

• Collaborates with internal programs, external departments and school districts to acquire and distribute information;
• Works with Humboldt County Office of Education (HCOE) partner agencies to identify funding to support the initiatives and goals of the CCR department;
• Organizes data collection for evaluation and data decision making;
• Supports and coordinates the development of grant requirements;
• Maintains the business, funding and operative functions assigned to this position;
• Provides support to staff from CCR to meet the HCOE vision, mission and goals;
• Collaborates with partner agencies and school districts across the North State region on grant initiatives. Potential to travel to model programs for networking and development;
• Performs more complex work requiring a high level of quality and accuracy, including the preparation of legal contracts, payroll, invoices and program reports in relation to grant requirements;
• Assists in budget preparation and the monitoring of expenditures for travel, supplies, mileage and purchase orders, in order to track for grant and program reports, etc;
• Tracks fiscal costs of travel to support monitoring of grant and program requirements;
• Supports the reporting of information for grant or other projects by assisting in the tracking of activities and expenditures;
• Performs related duties as assigned.

Qualifications

Knowledge of

• Potential and current funding sources in Career Technical Education, reimbursement, grant acquisition and chargeback models;
• Laws, rules and regulations impacting systems related to funding;
• Skills in effective oral and written communication and organization;
• Skills in presenting fiscal and program information to large groups;
• Computer programs including Excel, PowerPoint, Word, etc.
• Web-based meeting formats such as Zoom and Google Meet.

Ability to

• Collaborate with both the internal team and external partners;
• Carry out oral and written instructions;
• Organize large amounts of complex and financial data and maintain budget information;
• Maintain and improve professional skills and knowledge;
• Work across departments and in and out of Humboldt County.

Education and Experience

Minimum Required:

• Undergraduate degree in a related area – education, statistics, business etc.
• Three (3) years of experience working in a related field, such as business, finance or school support.

Preferred:

• Master’s degree in a related area.

Environmental Elements

Work is performed in a busy, sometimes noisy, office environment within a shared office space.  Positions in this classification work indoors and sit for long periods of time.  The position requires daily oral communication in person and on the telephone, frequent use of email and messaging communication systems.

Physical Demands

• Ordinary ambulatory ability to retrieve work materials, intermittent walking, standing, stooping and carrying and lifting of light- to medium-weight materials (under 30 pounds).
• Hand-eye-arm-finger dexterity to use a personal computer keyboard, ten-key and other common office equipment.
• Speaking and hearing ability sufficient to hear over the phone and carry on complex conversations.
• Visual acuity sufficient to read manuals, video display screens and other related materials and work at a computer screen frequently and throughout the day.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Must pass a pre-employment physical (if applicable).
• May be required to obtain first aid and CPR certificates within the first 6 to 12 months of employment.
• May be required to drive with or without students; some positions may require a California driver’s license, proof of insurance and possible participation in the DMV Pull Notice Program once employed.

Range 18

PC Approved: 06/11/2024