Position Summary

Serves as a funding, data and program analyst as part of the Early Education Department.  Reports to, and is evaluated by, the Director of Early Education. Supports all programs under the Early Education department in acquiring funding, tracking funds, supporting reports and implementation of use of those funds.  Supports data tracking systems and internal processes.  Enables the establishment and maintenance of data systems that impact birth to eight programs at the county office.

Distinguishing Characteristics

The Program Funding and Data Analyst position requires specialized and highly developed computer and data entry skills, enhanced by the knowledge of the terminology, practices and policies within early education.  The position also requires a working knowledge of research and reporting formats for state reports and the ability to exercise considerable independent judgment, discretion and initiative in order act on the day to day tasks.  This job is distinguished by its administrative support expertise in data systems and reporting.  Activities may include, but are not limited to, site and administrative support, systems development and records maintenance.  Requires ability to design and implement office information systems and the ability to exercise functional leadership over other clerical staff and work processes, file and record administration and data storage and retrieval.

Supervision Received and Exercised

This position is under the supervision of the Director of Early Education. This position does not directly evaluate other classified positions, but it does provide support and oversight to timelines and requirements other classified staff are engaged in.

Examples of Duties and Responsibilities

Duties and responsibilities may include, but are not limited to, the following:

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

• Collaborates with internal programs and external departments to acquire and distribute information;
• Analyzes data related to birth to eight year olds for a variety of purposes and functions;
• Works with HCOE partner agencies to identify funding to support the initiatives and goals of the Early Education department;
• Organizes data collection for evaluation and data decision making;
• Supports and coordinates the development of grant applications and responses to requests for proposals, while supporting the coordination of completion of grant requirements;
• Maintains the business, funding and operative functions assigned to this position;
• Provides support to staff from Early Education to meet the Humboldt County Office of Education’s vision, mission and goals;
• Collaborates and evaluates pre-existing funding models state wide. Potential to travel to model programs for networking and development;
• Performs more complex work requiring a high level of quality and accuracy, including the preparation of legal contracts, payroll, invoices and program reports in relation to grant requirements;
• Assists in budget preparation and the monitoring of expenditures for travel, supplies, mileage and purchase orders, in order to track for grant and program reports etc;
• Tracks fiscal costs of travel to support monitoring of grant and program requirements;
• Maintains the listing and registration system for professional learning offerings;
• Supports the reporting of information for grant or other projects by assisting in the tracking of activities and expenditures;
• Supports the various projects taken on by the Early Education department, including but not limited to, Universal Prekindergarten (UPK), Preschool to Third Grade (P-3), Universal Prekindergarten Mixed Delivery (UPKMD) and Differentiated Assistance;
• Supports the tracking of needs and resources in the community, including but not limited to, disability prevalence, training needs and inclusion of children with disabilities;
• Performs related duties as assigned.

Qualifications

Knowledge of

• Potential and current funding sources in Early Education, such as Med-Cal reimbursement, grant acquisition and chargeback models;
• The various programs and models that serve the pre-birth to eight age group;
• Laws, rules and regulations impacting systems servicing children and families related to funding;
• Skills in effective oral and written communication and organization;
• Skills in presenting fiscal and program information to large groups;
• Computer programs including Excel, PowerPoint, Word, etc.
• Web-based meeting formats such as Zoom and Google Meet.

Ability to

• Collaborate with partners and stakeholders;
• Work as part of a team;
• Carry out oral and written instructions;
• Organize large amounts of complex and financial data and maintain budget information;
• Maintain and improve professional skills and knowledge;
• Work across departments and in and out of Humboldt County.

Education and Experience

• Undergraduate degree in a related area – education, statistics, business etc.
• Three (3) to years of experience working in a related field, such as business, finance or school support.
• Preferred: Master’s degree in a related area.

Working Conditions

Work is performed in a busy, sometimes noisy, office environment.  Positions in this classification work indoors and sit for long periods of time.  The position requires daily oral communication in person and on the telephone, frequent use of email and messaging communication systems.

Physical Demands

• Ordinary ambulatory ability to retrieve work materials, intermittent walking, standing, stooping and carrying and lifting of light- to medium-weight materials (under 30 pounds).
• Hand-eye-arm-finger dexterity to use a personal computer keyboard, ten-key and other common office equipment.
• Speaking and hearing ability sufficient to hear over the phone and carry on complex conversations.
• Visual acuity sufficient to read manuals, video display screens and other related materials and work at a computer screen frequently and throughout the day.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Must pass a pre-employment physical (if applicable).
• May be required to obtain first aid and CPR certificates within the first 6 to 12 months of employment.
• May be required to drive with or without students; some positions may require a California driver’s license, proof of insurance and possible participation in the DMV Pull Notice Program once employed.

Range 18

03/20/24

PC Approved: 04/09/24