Job Summary

Under the supervision of the assigned manager, the Payroll Technician II performs a variety of complex clerical, data processing and/or technical accounting work involved in developing, maintaining and auditing data sets specific to their department.

Distinguishing Characteristics

This is a mid-level position which requires consultation and collaboration with supervisor.  Technician II provides services primarily in the office.  Problem solving and the ability to communicate effectively in writing, the capacity to maintain personal demeanor during periods of peak workflow and perform efficiently within restricted time frames are critical factors for success in this position. This job is distinguished by its administrative support expertise in data systems and reporting, reviewing the work of others and providing guidance in processes and procedures.  Activities may include site and administrative support, system development and records maintenance.

Essential Duties:

• Coordinates, audits and processes the payroll for HCOE; identifies discrepancies, adjusts and resolves problems at the technical level;
• Tabulates and maintains balances of banked employee leaves; computes and adjusts banked employee leaves according to employee attendance reports;
• Reviews internal payroll for compliance with retirement rules, state and federal regulations, education and labor code, policies and procedures related to HCOE payroll processing and reporting;
• Provides technical assistance or training to departmental payroll staff, school districts and charter schools;
• Participates in the creation and update of applicable operating, instructional and procedural manuals;
• Follows established procedures for and ensures timely reporting and accurate payments of quarterly payroll taxes, annual tax returns and W-2/W-2C, and government statistical reporting (Multiple Worksite Reporting, Affordable Care Act, etc.);
• Confers with departmental payroll staff on payroll processing, systems and procedures;
• Reconciles payroll transactions and records;
• Monitors automated payroll systems;
• Reviews collective bargaining unit agreements for proper accrual of banked leave;
• Participates in in-service training workshops;
• Establishes and maintains accounting and payroll records per regulations;
• Serve as a resource to HCOE employees regarding payroll, tax and retirement-related matters;
• Research and respond to notices and reports from various regulatory and tax agencies regarding internal payroll account discrepancies;
• Review and process all payroll levies and garnishments for internal employees; correspond with government, legal agencies and employees regarding garnishment orders;

Employment Standards:

Knowledge Of:

• Departmental principles and practices
• Laws and regulations pertaining to specific duties
• The methods, practices and terminology used in manual, semi-automated, and automated departmental reports and data entry.
• Office practices, methods and procedures
• Computer database systems and computer-based systems.

Ability To:

• Prepare, process and verify data and report information rapidly and accurately at an acceptable standard of efficiency and to meet assigned timelines
• Analyze information and statistics and prepare reports, specifications, and correspondence
• May make recommendations regarding improved procedures
• Operate office equipment and specialized software
• Follow written and oral instructions
• Work under limited supervision
• Prepare, organize and maintain records and files
• Present moderately complex technical information to individuals effectively.
• Professionally represent the office to other schools, businesses and agencies as necessary
• Adjust to changing work demands, including but not limited to: changes in procedures, technologies and fluctuations in workflow
• Communicate effectively orally and in writing and one-on-one in scheduled online meetings as needed
• Establish and maintain effective working relationships with those contacted in the performance of duties

Minimum Qualifications

Education and Experience

• Graduation from High School or equivalent and 2 years related experience, or
• Bachelor’s Degree in a related field and 1 year experience

Preferred Qualifications

• Experience working in a school district or county office of education.

Working Conditions

With or without accommodation, this position includes prolonged periods of standing or sitting, frequent walking, and occasional bending, stooping, and reaching. The employee must be able to lift, push, and pull objects up to 30 pounds. Visual and auditory abilities are required to perform essential job functions. Must be able to operate computer and other office equipment.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Other requirements as appropriate for the job responsibilities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Salary: Range 12 on the adopted salary scale for classified employees.