Job Summary

Under the supervision of the assigned manager, the Payroll Auditor (Technician II) performs a variety of complex clerical, data processing and/or technical accounting work involved in developing, maintaining and auditing data sets specific to their department.

Distinguishing Characteristics

This is a mid-level position which requires consultation and collaboration with supervisor.  Technician II provides services primarily in the office.  Problem solving and the ability to communicate effectively in writing, the capacity to maintain personal demeanor during periods of peak workflow and perform efficiently within restricted time frames are critical factors for success in this position. This job is distinguished by its administrative support expertise in data systems and reporting, reviewing the work of others and providing guidance in processes and procedures.  Activities may include site and administrative support, system development and records maintenance.

Examples of Essential Duties

• Payroll auditing of all cycles, maintain and update certification log, organize and hand out payroll, all assigned payroll tasks according to the payroll checklists;
• Running processes for cancelling, voiding, reversing, reprocessing and replacing lost checks;
• Calculating, filing and paying payroll taxes for payroll runs;
• Compiling and review of LEA quarterly EDD payroll filings for SUI, etc.;
• Garnishment coordination and follow-up;
• Payroll vendor maintenance;
• Add On, contribution and deduction maintenance;
• Process payroll adjustments as needed, and maintains progress and tracking applications;
• Payroll rate maintenance; works with Insurance Services on Workers’ Compensation liability and rates;
• Compile and review W-2 checklists and provides assistance as necessary;
• Affordable Care Act assistance;
• Coordinate with Accounting Specialist on transfers and backup;
• Monitor US Bank for ACH returns and communicate with Treasurer on those items;
• Miscellaneous records requests;
• Monitor PUG group, Payroll Services email, and Escape Help email for questions – respond as necessary;
• Update payroll calendars and due dates – communicates with districts and maintains dates/calendars in Escape;
• Assist with Fiscal year-end and Calendar year-end workshops;
• WC/SDI deposits to payroll record reconciliation
• Stays up to date on tax laws and tax credits

Employment Standards

Knowledge of:

• Departmental principles and practices
• Laws and regulations pertaining to specific duties
• The methods, practices and terminology used in manual, semi-automated, and automated departmental reports and data entry.
• Office practices, methods and procedures
• Computer database systems and computer-based software systems.

Ability to:

• Prepare, process and verify data and report information rapidly and accurately at an acceptable standard of efficiency and to meet assigned timelines
• Analyze information and statistics and prepare reports, specifications, and correspondence
• Make recommendations regarding improved procedures
• Operate office equipment and specialized software
• Follow written and oral instructions
• Work under limited supervision
• Prepare, organize and maintain records and files
• Present moderately complex technical information to individuals effectively.
• Professionally represent the office to other schools, businesses and agencies as necessary
• Adjust to changing work demands, including but not limited to: changes in procedures, technologies and fluctuations in workflow
• Communicate effectively orally and in writing and one-on-one in scheduled online meetings as needed
• Establish and maintain effective working relationships with those contacted in the performance of duties

Minimum Qualifications

Education and Experience

• Graduation from High School or equivalent and 2 years related experience, or
• Bachelor’s Degree in a related field and 1 year experience

Preferred Qualifications

• Experience working in a school district or county office of education.

Working Conditions

With or without accommodation, this position includes prolonged periods of standing or sitting, frequent walking, and occasional bending, stooping, and reaching. The employee must be able to lift, push, and pull objects up to 30 pounds. Visual and auditory abilities are required to perform essential job functions. Must be able to operate computers and other office equipment.

Other Requirements

• Must be fingerprinted and a satisfactory Department of Justice records check must be received by HCOE prior to employment.
• TB testing and/or risk assessment will be required upon employment.
• Other requirements as appropriate for the job responsibilities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Range 12 | Approved February 2025